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HR Administrator

  • Location


  • Sector:

    Internal Jobs

  • Job type:


  • Salary:

    24000 Per Annum

  • Contact:

    Lucy Whitfield

  • Contact email:


  • Contact phone:

    01322 618100

  • Job ref:


Basic Salary:Up to £24,000 D.O.E

Hours of Work:Monday – Friday, 08:30 – 17:30


Reporting to: HR Manager

Desirable Requirement:CIPD level 5 desirable but level 3 essential

Who are Swanstaff?

Swanstaff Recruitment are an established recruitment agency providing temporary and permanent staffing within the Healthcare, Commercial and Driving and Industrial sectors on a national scale.

SwanFamily are an independent provider facilitating child centred supervised and supported contact for children and family members in the UK.

We are an award-winning company, who are proud of our achievements, such as placing in the Sunday Times Top 100 to work for, not once but twice!

Role and responsibilities:

This is a very busy and varied HR position which will require:

  • Minimum CIPD Level 3, ideally level 5 with an active registration
  • At least 2 years’ experience working within a busy HR department without compromising the quality of your work
  • The capacity to operate as a HR Advisor as and when needed.
  • Being first point of contact for our recruitment teams as well as our children & family contact centres.
  • Dealing with HR queries including liaising with employees to ensure the smooth communication
  • Managing of the HR inbox ensuring prompt response
  • Experience with HR software, such as HRIS or HRMS / PeopleHR
  • Ensure the relevant HR database is up to date, accurate and complies with legislation
  • Assist in the recruitment process - Processing new starters and leavers including on-boarding and induction
  • Administer HR-related documentation, such as contracts of employment and confidential letters to employees
  • Running monthly payroll reports
  • Experience of dealing with TUPE
  • Excellent organisational skills, with an ability to prioritise important projects
  • Supporting the day-to-day operations of the HR department
  • You will work to a very high standard with a great attention to detail
  • Has excellent phone, email and interpersonal skills
  • Is enthusiastic and self-motivated
  • Computer literacy (MS Office applications, in particular)
  • HR data and analytics.
  • Ad hoc duties

Here are some things you should know before you apply;

We are huge on hiring personality, ambition and attitude.

We really enjoy a social get together, whether it is at our Christmas parties or summer events!

What can we offer you?

  • Ongoing training and support; including a clear career development pathway
  • 33 days holiday (including Bank Holidays) *
  • Private Dental care
  • Money back on Eye care and Prescriptions
  • Pension scheme

*20 days holiday when you commence employment, after the successful completion of your probation you will be given an extra 5 days holiday. After 2 years’ service holiday increases to 28 days plus bank holidays.