Swanstaff Recruitmentare currently looking for 6 x Admin staff to work for our prestige client based in Harwich.

Monday to Sunday

6am – 14.00pm
12pm - 20.00pm

You will require your own transport due to location. , we have part time or full time, but hours must be covered 7 days a week

The key focus of this role is the day-to-day administration, performing resource and clerical duties, and managing interactions with client, visitors, and vendors.

Area of Responsibility: The role is to help ensure the smooth running of the office, security, and COVID-19 reporting. The role involves liaising with all teams 45 team member and our clients.

Key Tasks: Office reception & secretarial services including Screen access to ensure all personnel are working within the “COVID-19” working “BUBBLE”

Help screen incoming calls and manage emails.
Greet visitors ,scheduling meetings,
Providing administrative support for project managers & supervisors and Office Administration.
Book flights, car hire and travel requirements for management, crews, and staff.
Manage all staff and visitor accommodation bookings
Booking carriers & couriers for transportation of goods.
Look after the filing of project documents.
Photocopying and printing.
Project documentation collation.
Office procurement, marketing contract submission activities including Stationery & general office procurement PPE stock management & procurement Staff certifiation register maintenance & communication.
Vessel & storage equipment register maintenance & communication.

Key Skills:

You will need to be: Self-motivated and organised.
Friendly and helpful.
Flexible and able to prioritise a changing to do list.
Detail oriented and accurate.
Trustworthy and reliable.
Articulate and a good communicator.
Proficient in using a computer (especially Word, Excel and MS Office).
Able to work in a team.

If you're interested in this role please apply online now or alternatively please call Rosie McMullen ASAP!

Project Coordinator - Administrator