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Support Services Assistant

  • Location

    DA2 6QE

  • Sector:

    Swanstaff

  • Job type:

    Permanent

  • Salary:

    24000 - 28000 Per Annum

  • Contact:

    Chloe Osawe

  • Contact email:

    recruitment@swanstaff.co.uk

  • Contact phone:

    01322 618100

  • Job ref:

    V000043

  • Startdate:

    ASAP

Are you looking for a new role.... an exciting opportunity has arisen within our Support Services department based in Dartford.

Principal Duties

• Assist with liaison between Swanstaff and solicitors, property agents, contractors, suppliers, facilities and building management
• Assist with the property management for Swanstaff’s network of properties, leasehold and freehold
• Internal recruitment cycle including writing job advertisements, resourcing candidates, screening candidates and booking interviews
• Fleet management including MOT’s, servicing, repairs
• PA duties for the CEO
• Company Induction cover
• Work with other departments in the business such as Accounts, Marketing, Compliance and HR to coordinate projects, working to strict and sometimes tight deadlines
• Support the implementation and continuous support of client and/or contractual projects, such as managed service provision, contact centres, large clients
• Support the implementation and continuous support of internal projects such as new client processes, new division processes and workflows etc
• Assist with the management of internal quality processes supporting our ISO 9001 accreditation
• Conduct internal audits and ensuring any remedial work is completed
• Take minutes for senior team meetings and distribute to team
• Support with the administration of company contracts and tenders, maintaining the company contracts folder and national client lists
• Support the organisation and co-ordination of company events
• Drafting internal and external communications on behalf of the Support Services team
• Troubleshooting various issues across the business
• Ad-hoc administrative and personal tasks as and when required
• General day to day administration

Person Specification

  • Excellent communicator
  • Excellent written and verbal communication
  • Outstanding attention to detail and organisational skills
  • The ability to use your own initiative

Benefits

* How would you like to be paid for a 5 day week but paid for 4 days!